Contact Information
(866) 490-2723
A Message From The Board
The Common Interest Community Board regulates common interest community managers, as well as certain employees of licensed management firms. The Board's authority also includes condominium and time-share program registrations, and extends to transactions occurring within Virginia, even if the property involved is located outside the Commonwealth. Property owners', condominium unit owners', and proprietary lessees' (cooperative) associations are required to register and file annual reports with the Board.
The Office of the Common Interest Community Ombudsman is separate and distinct from the Board. The Ombudsman's responsibilities include offering assistance and information to association members regarding the rights and processes available to them through their associations. More information is available on the Common Interest Community Ombudsman web page.
Additional Notices
NEW! Standardized Resale Certificate Form | Effective July 1, 2024
NEW! CIC Maximum Allowable Preparation Fees | Effective July 1, 2023
NEW! Condominium Cease and Desist Orders | March 9, 2023
NEW! Common Interests Winter 2023 Board Newsletter
Updated! CIC Association Disclosure Forms Have Been Updated!
Condominium Cease and Desist Orders | December 8, 2022
Amended Regulations for CIC Association Registration
- CIC Association Registration Regulations (eff. 09/01/2021)
Guidelines for the Development of Reserve Studies for Capital Components (adopted 09/05/2019)
- Go to: Most Requested Forms (address change, criminal conviction reporting, certification request, etc.)
- Go to: CIC Ombudsman Forms
Applicants must read and understand the Board's Regulations. Application fees are not refundable.
DPOR Boards only accept the most recent versions of the applications provided below. DPOR Boards are not responsible for processing delays associated with forms that do not conform to this requirement.
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Associations
Community Association Registration Application | New registrations only | Interactive | Static |
Community Association Annual Renewal Report | Existing registrations only | Interactive | Static |
Change Form: Governing Board | Interactive | Static |
Change Form: Point of Contact/Management | Interactive | Static |
CIC Managers & Employees
Common Interest Community Manager License Application | Interactive | Static |
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Static | |
Common Interest Community Manager License Renewal Application | Interactive | Static |
Common Interest Community Manager Change of Personnel Form
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Interactive | Static |
Common Interest Community Manager Application Supplement - Comprehensive Training Program Equivalency Form
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Interactive | Static |
Principal or Supervisory Employee Certificate Application | Interactive | Static |
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Static | |
Principal or Supervisory Employee Certificate Renewal Form | Interactive | Static |
Experience Verification Form | Interactive | Static |
Training Program Approval Application | Interactive | Static |
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Interactive | Static |
Condominiums
Annual Report | Interactive | Static |
Bond/Letter of Credit Verification Form | Interactive | Static |
Registration Application | Interactive | Static |
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Interactive | Static |
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Interactive | Static |
Transition of Unit Owners’ Association Control Notification Form
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Interactive | Static |
Request for Return of Condominium Assessment Bond/Letter of Credit Form
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Interactive | Static |
Request for Termination/Withdrawal of Condominium Registration Form
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Interactive | |
Disclosure Form for Special Meeting to Extend Declarant Control Period
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Static |
Time-Shares
Time-Share Programs
Time-Share Program Registration/Amendment Application | Use this form to register a time-share program or amend the registration of a time-share program | Interactive | Static |
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Interactive | Static |
Time-Share Program Annual Report | Interactive | Static |
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Interactive | Static |
Alternative Purchases
Alternative Purchase Registration Application | Interactive | Static |
Alternative Purchase Annual Report | Interactive | Static |
Exchange Programs
Exchange Program Registration Application | Interactive | Static |
Exchange Program Annual Report | Interactive | Static |
Time-Share Resellers
Time-Share Reseller Registration Application | Interactive | Static |
Reseller Lead Dealer Change Form | Interactive | Static |
Disclosures
Sign up for email notification of regulatory action and meetings by registering here.
LAWS (STATUTES)
- Common Interest Communities | Chapter 23.3 of Title 54.1 of the Code of Virginia
- Property Owners’ Association (POA) Act | Chapter 18 of Title 55.1 of the Code of Virginia
- Virginia Condominium Act | Chapter 19 of Title 55.1 of the Code of Virginia
- Virginia Real Estate Cooperative Act | Chapter 21 of Title 55.1 of the Code of Virginia
- Virginia Real Estate Time-Share Act | Chapter 22 of Title 55.1 of the Code of Virginia
- Resale Disclosure Act | Chapter 23.1 of Title 55.1 of the Code of Virginia
Effective October 1, 2019, Title 55 of the Code of Virginia (Property and Conveyances) was repealed and replaced by the new Title 55.1. Learn more.
REGULATIONS
- Pending regulatory action (proposed changes, public hearings, etc.)
Licensing
CIC Manager Regulations pdf | online
Recent Regulatory Changes | Effective December 1, 2021:
- Qualifications for licensure as a common interest community manager and certification as a principal or supervisory employee were revised to exclude marijuana-related misdemeanor convictions from convictions that must be disclosed on an application. Standards of conduct and practice were revised to exclude marijuana-related drug distribution misdemeanor convictions from convictions that a Regulant must report to the Board.
Project Registration
Condominium Regulations pdf | online
Time-Share Regulations pdf | online
Association Annual Report Filing Requirements & Fees
CIC Association Registration Regulations pdf | online
Recent Regulatory Changes | Effective September 1, 2021:
- Name of regulations changed to Common Interest Community Association Registration Regulations.
- Clearer procedures for renewal of a registration, including a one-year timeframe for an association to renew. An association that does not renew during that timeframe must reapply by submitting a new registration application.
- Addition of several definitions, including the terms “registration” and “annual report.”
- New section that comprehensively outlines association registration requirements, including potential consequences outlined in statute for associations that fail to comply.
Association Complaint Processes
CIC Ombudsman Regulations - pdf | online
GUIDANCE DOCUMENTS
Guidance Documents on Virginia Regulatory Town Hall
- Maximum Allowable Fees for Disclosure Documents
- Best Practices for POA Declarations (adopted 12/10/15)
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Sign up for email notification of regulatory action and meetings by registering here.
The Virginia Regulatory Town Hall provides access to the board's meeting schedule, agendas, and past meeting minutes.
Visit the Town Hall: https://townhall.virginia.gov/L/Meetings.cfm?BoardID=147
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Board-Approved Education Providers
Training Program Review Committee
The Board's Training Program Review Committee is responsible for reviewing applications from education providers seeking board approval. The Committee usually meets before each regularly scheduled Board meeting.
The Committee's meeting schedule is updated and available on the Virginia Regulatory Town Hall at https://townhall.virginia.gov/L/Meetings.cfm?BoardID=147
Sign up for email notification of regulatory action and meetings by registering here.
Board News
Reports & Publications
- NEW! Standardized Resale Certificate Form | Effective July 1, 2023
- NEW! Common Interests Winter 2023 Board Newsletter
- Condominium Cease and Desist Orders | December 8, 2022
- Effective October 1, 2019, Title 55 of the Code of Virginia (Property and Conveyances) was repealed and replaced by Title 55.1. Learn more.
- CIC Association Disclosure Forms and Maximum Allowable Fees
- Guidelines for the Development of Reserve Studies for Capital Components (adopted 09/05/2019)
- Best Practices for POA Declarations (adopted 12/10/2015)
- Determinations Issued by Common Interest Community Ombudsman available here
What is a Common Interest Community?
Common Interest Communities (CICs) are designed for community living by a developer (also known as a "declarant"). The community is created by a specific set of legal documents, generally drawn up by the developer and subject to change by the membership (owners). When the developer relinquishes control of the community, the community's affairs are then governed by the Association of owners through an elected board.
The Association board is authorized by law to enforce rules and restrictions, and to collect mandatory assessments to pay for maintenance and improvements to common elements (such as a pool, clubhouse, or just a road or signage). The obligation for owners to pay for insurance, maintenance assessments, and upkeep of shared property other than their own units/lots is the essential characteristic of a Common Interest Community. The relationship between owners and the Association is a financial and legal one.
Neighborhood or civic associations with voluntary dues are not Common Interest Communities under Virginia law.
How do I contact the Board office?
You may reach the Board office by phone at 804-367-8510 (Licensing Section) or 804-367-0362 (Board Office), by FAX at 1-866-490-2723, or by e-mail at CIC@dpor.virginia.gov. Additionally, if you have information that you would like to mail to the Board, please send it to:
Common Interest Community Board
Department of Professional and Occupational Regulation
9960 Mayland Drive, Suite 400
Richmond, VA 23233
When I call the Board office, will I be able to speak directly with a Board member?
No. The Board members do not work in the Board office. They come into the Board offices for Board meetings and hearings, but are not here on a daily basis.
Board office staff members can answer your questions and are trained to process all information that comes into the Board office. Please do not contact Board members directly.
I am licensed in Virginia, and applying for licensure in another state.The other state is requesting verification of my Virginia license. What do I need to do?
Please complete the Certification Request Form and send it with a check for $35.00, made payable to the Treasurer of Virginia. Specify where you would like the certification to be mailed.
How do I go about filing a complaint against my association?
The Office of the Common Interest Community Ombudsman is a resource.The Ombudsman's responsibilities include offering assistance and information to association members regarding the rights and processes available to them through their associations. More information is available on the Common Interest Community Ombudsman web page.
I need to renew my license/certificate, but I haven't received my renewal form. What do I need to do?
No earlier than 60 days prior to your license/certificate expiration, send in the renewal fee, make checks payable to the Treasurer of Virginia, and include your license/certificate number on your check. Mail this information to:
Common Interest Community Board
Department of Professional & Occupational Regulation
9960 Mayland Drive, Suite 400
Richmond, VA 23233
You CANNOT continue to practice in Virginia after your license has expired.
My renewal payment for my firm's CIC Manager license was one day late. Can you waive the late fee?
No. Board regulations allow a 30-day grace period in which a license may be renewed without penalty (therefore, your payment is actually 31 days late). Staff cannot waive the fee.
I did not renew on time because I didn't receive my renewal card. Do I still have to pay a late fee or reinstate my license?
Yes. Board regulations state that failure to receive the renewal notice does not relieve the licensee of the obligation to renew.
Does the Board office use the date of receipt or the postmark date to determine whether an application or renewal was received on time?
The date the application or renewal was received in the agency determines whether it is on time, not the postmark date. If the renewal fee is received after the due date, you will be required to pay the reinstatement fee. If the reinstatement fee is received after the due date, you will be required to reapply for licensure, meeting all current requirements.
My address and/or name has changed. What do I need to do to notify the Board?
Complete, print, sign, and submit a Name/Address Change Form to the Board office. All address changes must be received by the Board in writing. When providing a post office box as the mailing address, it must be accompanied by the physical address.
Common Interest Community Board
Board Executive Director
Anika Coleman
Licensing Operations Administrator
Vanessa Degraw
Regulatory Operations Administrator
Lee Bryant
Member Roster
Board Member Roster
Matt Durham | Board Chair
- Citizen Residing in a CIC
- First four-year term ends June 30, 2025
- Sterling, VA
Drew Mulhare
- Community Manager
- First four-year term ends June 30, 2028
- Williamsburg, VA
Tracey Talbert
- Community Manager
- First four-year term ends June 30, 2027
- Glen Allen, VA
Catherine Noonan
- Citizen Serving on an Association Board
- First four-year term ends June 30, 2026
- Henrico, VA
Thomas Mazzei
- Community Manager
- First four-year term ends June 30, 2026
- Lorton, VA
Deborah Casey
- Attorney
- First four-year term ends June 30, 2027
- Virginia Beach, VA
Daniel Zickefoose
- Time-Share Industry
- First four-year term ends June 30, 2028
- Mechanicsville, VA
Anne Sheehan, CPA
- Certified Public Accountant
- First four-year term ends June 30, 2025
- Reston, VA
Joyce Wolfe
- Developer
- First four-year term ends June 30, 2027
- King William, VA
Margaret Tunstall
- Developer
- First four-year term ends June 30, 2026
- Glen Allen, VA
Katherine E. Waddell
- Citizen Residing in a CIC
- Second four-year term ends June 30, 2025
- Richmond, VA
Board members are appointed by the Governor. To learn more about the gubernatorial appointment process, visit the Secretary of the Commonwealth's website.
DPOR stands ready to assist veterans and active-duty military personnel as they maintain or transition to civilian careers requiring professional credentials.
Active-duty military personnel and their spouses having served outside the U.S., as well as certain diplomatic service members and veterans, may be eligible to receive up to a five-year extension for meeting license renewal requirements (pursuant to Section 54.1-117 of the Code of Virginia).
Spouses of active-duty military personnel assigned to a duty station in Virginia are eligible for expedited processing using the Military Spouse Expedited License Application (Interactive | Static). A temporary, non-renewable 12-month license for certain military spouses licensed in another state who need more time to meet Virginia-specific requirements is also an option if necessary. [Section 54.1-119]
- Military spouses also can get help covering the costs of transferring their professional licenses or certifications when they experience a permanent-change-of-station move with their service member spouse
For honorably discharged veterans, “substantially equivalent” military training, education, or experience may be credited toward certain license requirements (pursuant to Section 54.1-118). The Virginia Department of Veteran Services does not reimburse for exam costs. However, Veterans can be reimbursed by the U.S. Department of Veterans Affairs. The link for the information is here: https://www.va.gov/education/about-gi-bill-benefits/how-to-use-benefits/test-fees.
This regulatory program does not currently offer any online transactions.
Please check back periodically as we continue to modify services in the future.